Automating Expense & Income Management with AsistAI

Problem Statement

• Businesses often struggle with time-consuming manual data entry when handling expenses and income records. The traditional approach presents several issues:
• Wasted time on repetitive, manual tasks
• High risk of human error
• Scattered financial records across multiple tools
• Delayed reporting and financial insights

Solution

• We developed AsistAI, a fully automated financial tracking platform that allows users to:
• Upload financial documents in bulk (invoices, receipts, etc.)
• Automatically extract key data (amount, tax, product info, etc.)
• Organize entries with custom tags
• Generate downloadable reports in PDF or Excel format
• Key Capabilities:
• Handles hundreds of documents at once
• Extracts and stores data with high accuracy
• Enables easy filtering and search with tagging
• Creates professional financial reports for teams or accountants

Process / Approach

• N/A

Technical Workflow

• Document Upload: Users drag and drop multiple documents into the system
• AI-Powered Processing: A workflow using fine-tuned detection models and multimodal AI extracts required data fields
• Categorization & Storage: Entries are saved in the database and tagged for easy management
• Reporting: Users can export detailed reports in various formats anytime

Challenges Faced

• Ensuring accuracy across different document formats and layouts

• Building a user-friendly interface suitable for non-technical users

• Optimizing the backend for fast, bulk document processing